Government agency stationery Word template suite

Word stationery template suite for government insurance agency (clockwise from top left): meeting agenda; newletter; facsimile; letterhead; meeting minutes; and memo.

Word stationery template suite for government insurance agency (clockwise from top left): meeting agenda; newletter; facsimile; letterhead; meeting minutes; and memo.

This folio piece features a government agency stationery Word template suite we created as part of a larger set of corporate templates for use in Word (and PowerPoint) 2010. Our client, a State Government insurance provider, had a number of templates that did not work properly and needed re-designing.

The main problems with the templates were that they were not formatted correctly and did not include comprehensive text styles. The templates also contained macros that malfunctioned after upgrading MS Office. This made them difficult or in some cases impossible to use.

We undertook a requirements study to find out how staff used the templates. Then we created a new Normal.dotx  which was deployed on all PCs. All new documents based on that template would now contain all the client’s brand elements including fonts, typographic styles, and colour palette.

We also utilised custom fields and content controls in the templates. This meant that the user only had to enter, for example, the document title or client name once and see it reflected throughout the rest of the document. The final template suite of approximately 18 generic and specialised templates included the following: