Apply text styles

Text styles are a set of attributes that apply to the font, size, colour, paragraph formatting, etc. of the text you see in a document. In our example, the Heading 1 style is 16 pt Calibri in Blue-Gray with paragraph spacing of 18 pt before and 3 pt after, and its line spacing is 18 pt. Thankfully, you don’t need to apply those attributes every time you want to use Heading 1—the text style does it all for you.

Using text styles saves you time and ensures that your document content is consistent. Most of the template text has a style that is found in the Quick Styles gallery and/or the Styles pane.

To apply Quick Styles:

  • Quick Styles are found on the Home tab in the Quick Styles gallery.

    Apply text styles 1

    A selection of text styles in the Quick Styles gallery

  • Select your text and click on the appropriate Quick Style—in this case Heading 1 is selected.

    Apply text styles 2

    The template text styles are found in the Quick Styles gallery

You can also access text styles via the Styles pane if you prefer. To open the Styles pane:

  • Click the small arrow on the bottom right of the Styles group (or select Alt + Ctrl + Shift + S).

    Apply text styles 3

    The Styles pane also contains all the text styles found in the Quick Styles gallery

  • Select your text and click on the appropriate style from the Styles pane.

Sometimes your text may not look quite right even when you’ve applied the correct Quick Style. It could be that the text has some underlying manual formatting. This often happens when pasting text from another document. To fix it, re-select the text, apply Clear Formatting (use the Styles gallery scroll bar on the far left), then re-apply the Quick Style you want.

Apply Clear Formatting via the Quick Styles gallery

Apply Clear Formatting via the Quick Styles gallery